For questions about how to deliver goods to/from CERN, please refer to the "PROCEDURES" section on SMB official website (link).
Note that:
- All material you might need for your experiment has to enter CERN via the Goods Reception service. They will give you a "reception number", which will be needed to ship your material back.
- If you temporary bring material/equipment from EU, it is advisable to ship it to CERN Prevessin Site:
Route de l’Europe
Building 904
F - 01630 CERN PREVESSIN
- If you temporary bring material/equipment from EU, it is advisable to ship it to CERN Prevessin Site:
- The material that will enter in the accelerator area might be exposed to radiation!
- Users should expect damages of their equipment induced by radiation.
- The recovery of activated equipment might be delayed and/or restricted. See official procedure here.
- As rule of thumb, given the Swiss regulation, CERN EDMS#942170 and EDMS#942171, all material entering the accelerator area will be likely considered as radioactive by CERN RP Service.
- Equipment directly exposed to beam (within 70 cm) will be declared as radioactive (can be declassified only via gamma spectrometry)
- Equipment not directly exposed to beam (more than 70 cm apart) will be classified as radioactive if:
- measured > 0.1 uSv/h or > 10 count/s at contact
- it might also depende on material, mass, geometry of the object (e.g. very thin elements will be anyway marked as radioactive)
- it might also depende on the position wrt beam and beam set-up (simulations done by RP), especially for high intensity beams.
- CLEAR is on the Meyrin (CH) site, bld. 2010.
- Bringing material/equipment to Switzerland might be affected by customs formalities/fees.
- CERN has a site in Prevessin (France) to which goods could be temporary delivered with no/minor customs formalities.
Some hint/general rules that might be helpful:
- if you come and leave with your own equipment (e.g. by car), you must have proof of ownership of this equipment and/or declare it at arrival:
- by asking a "authorization for the entry of private equipment into the CERN domain” to the agent in charge at the B-A-or C door at your arrival.
- and/or by passing by the Goods Reception (bld. 194 on Meyrin site) at your arrival.
- if you need to cross borders (i.e. you are not coming from Switzerland), and easy way to perform custom formalities might be to use a Carnet A.T.A. (link). This will allow you to cross the border(s) (following its own formal procedure) and you will be able to just enter and leave CERN with it.
- Even in this case, it might convenient to pass by the Goods Reception (bld. 194 on Meyrin site) at your arrival.
- At departure, it might still be convenient to create an EDH shipment request, specifying "Self transport".
- if you ship your equipment, for all custom formalities it might be convenient to contact the agents listed at this page (link).
- to ship back your equipment, an EDH shipment request has to be made.
- All material will need to leave from the site (Meyrin or Prevessin) where it first arrived.
- It is possible to request that CERN handles all the steps, but in this case you need a CERN budget code where the shipment costs will be charged.
- On the EDH form, you can specify that the recipient will pay the shipment. In this case the recipient has to organise the shipment.
- If it is a small equipment (<30 Kg), it is possible to just specify a UPS account on which charge the shipment, and CERN can take care of organising it.
- For bigger equipment, the user has to organise the transport with an external carrier and needs to indicate on the EDH form the name and pick up date from CERN.
- For radioactive material, the shipment request is automatically generated via TREC - the service for traceability of potential Radioactive Equipment at CERN. The responsible for the equipment will then need to fill the EDH request with all necessary informations.
- Procedure for shipping radiactive material is available here
- NOTE: Your institute has to be listed in the CERN database of "Approved Institutes for Importation/Exportation of Radioactive Material" . See http://cern.ch/radship
- NOTE: if levels of radiation are low enough (See ADR 2017 2.2.7.1.1, IATA 2018 10.3.1 + 10.0.1.4 & IAEA SSR-6 2012 Art. 236) the equipment can still be delivered using standard courier - i.e. no special transport required
- But your institute will still need to be registed in the radship database of CERN!